|
Table of Contents
1. Origin
2. Mission
3. Statement
of Purpose
4. Meaning, Scope and Applicability
4.1. What Mentoring is?
4.2. What
Mentoring is not?
5.
Mentoring Competency Areas
6. Mentoring Support Services
7. Guidelines for
the mentor
8. Guidelines for
the Mentee
9. Mentor Recruitment and Selection process
10. Program
Benefits
10.1.
Benefits to the Mentor
10.2.
Benefits to the Mentee
11. Mentor Preparation
12.
Mentor and Mentee Database
13.
Feedback and session logs
14. Links
15. FAQ’s
16.
Mentoring Agreement
Disclaimer
1. Origin
The term “Mentor” originally referred to a
character named Mentor in Homer’s epic “The
Odyssey”. Mentor was an old friend and advisor
to Odysseus who was entrusted to the care of
his only son Telemachus.
(BACK TO TOP)
2. Mission
Since its inception, the
mission of the Mentoring Program at Central
Illinois is “Success through collaboration”
and symbiosis in information technology. We
have pursued this mission in an open and
collaborative culture in which we invest in
and help set each other for success.
(BACK TO TOP)
3. Statement of purpose
We will continue to enlist
mentor mentor and mentees and set out time for
the cause of effective mentorship.
-
We will focus to expand our
horizons on our domain competency areas.
-
We will evolve and advocate
effective processes and policies to promote
a synergistic association in the arena of
Project Management.
-
We will ever-more-actively
encourage collaborative education
partnerships to significantly enhance the
mentoring experience.
-
We will continue to engage
and promote mentoring development workshops
to prepare our mentors to effectively handle
mentoring.
-
We will refine and broaden
mentoring related contents to manage and
promote skills enhancement.
-
We will review the mentoring
program periodically to create changes to be
in pace with the changes in Project
Management Processes.
-
We will be committed to cater
to a broader range from different areas of
project management of students.
-
We will further strengthen
our mentoring efforts with the help of
additional volunteers
(BACK TO TOP)
4.
Mentoring Program: Meaning, Scope and
Applicability
Broadly defined, mentoring is a sustained
"one-to-one” association between two
professionals to share their experiences with
each other.
A mentor acts as a counselor,
or guide, who assists the mentee in setting
and achieving goals for developing career
direction and skills. Mentor- Mentee
association is a synergistic association which
acts a catalyst for professional development.
-
Enabling process for skill
development
-
A confidence building
exercise through experience sharing-
-
Focuses on discussing career
goals
-
Focuses on direction setting
-
An open, trusted learning
environment
4.2.
What Mentoring
is not?
-
A Job training or specific
job shadowing
-
Mentoring is not therapy. It
should not be devoted to solving personal
problems
-
Mentoring is not an endless
time consuming activity – it should have a
limited purpose
-
Spoon feeding, training or
teaching
-
Does not provide a guarantee
for job
-
Does not offer placement
services
-
Is not a forum to vent out
your emotions against your employer
-
Is not a PMP exam preparation
shortcut
Minimum qualifications of the
Mentor:
Mentee
Mentor
(BACK TO TOP)
5.
Mentoring
Competency Areas
The mentoring initiatives will
focus upon the following knowledge areas
(BACK TO TOP)
6.
Mentoring Program support activities
-
Guiding mentees through
individual sessions, emails, & telephone.
This includes:
-
Guiding students through
assessments, this includes:
-
Evaluating clearly the
strengths and weaknesses of the mentees.
-
Encouraging an open
exchange of ideas and checking regularly
on the progress.
-
Critiquing during the
sessions in a constructive path.
-
Assisting in finding
sources to support mentoring related
activities
-
Guiding Students through
professional interactions .This includes:
-
Serving as a role model for
upholding the PMI ethical standards
-
Encouraging participating
in professional meeting of PMI- CIC
-
Facilitating interactions
with other Mentors and PMI-CIC members.
-
Participating in electronic
discussion groups
-
Encouraging Mentees to
submit monthly and quarterly articles
related to Project Management, lessons
learned, or best practices that they
learned.
(BACK TO TOP)
7.
Mentor Guidelines
-
Adhere to timeliness.
-
Please conduct the sessions
in a positive, and open attitude
-
Maintain professionalism in
any interaction with the mentee.
-
Every effort should be made
to ensure the mentees feel privileged and
proud to be chosen for this extra attention.
-
Give your Mentees a chance to
talk about their background and be a good
listener.
-
Mentors will never engage in
criticism of the mentees or own company
Any sharing of the information
between mentors
and mentees should remain
confidential. Both mentor and mentee should
refrain from disclosing sensitive company or
personal information
(BACK TO TOP)
8.
Mentee Guidelines
-
Agree to contact the mentor
an average of once per month
-
Remain accessible to the
mentor.
-
Seek and accept candid
feedback including constructive criticism as
warranted.
-
Be honest and open on
expectations and commitments
-
Actively participate in PMI
meetings
-
Utilize mentoring time
effectively as not as a gripe session
-
Continue to enhance quality
of mentoring association through innovative
ideas
(BACK TO TOP)
9.
Mentor recruitment and selection process
The Mentoring Manager will
develop an induction plan for both mentors and
mentees that include:
-
Realistic expectations and
benefits for those involved in the program
-
Ongoing activities for
expansion of Mentoring program
-
Eligibility screening for
mentors and mentees that includes:
-
Eligibility criteria for
mentors and mentees
-
Rematching Criteria and
feedback handling procedures
-
Do's and don'ts
-
Limitations for the mentor’s
contact with the mentee
-
Clarification of the level of
commitment expected
(BACK TO TOP)
10. Program Benefits
10.1.
Benefits for
the Mentor
-
Mentors who participate in
Mentorship program gain personal
satisfaction from helping others discover
and reach their potential
-
Mentors can develop their
professional network and create a sense of
community while gaining exposure to new
ideas
-
Mentors can enhance and
sharpen their leadership, management ,
listening coaching and communication skills
-
Professionally, if a you are
a PMP, you can earn 3 PDU s or 3 education
units if you not a PMP
-
A way to “give back” and
participate in PMI Programs
10.2
Benefits for
the Mentee
-
Mentees can receive valuable
career guidance and foster professional
development.
-
Mentees can increase their
visibility through participation in PMI
programs
-
Mentees can enhance skills
needed for their career growth
-
Mentees can learn from the
insight and experience of senior
professionals and increase confidence
Mentor Program Manager
Responsibilities
Includes:
-
Agreement between Mentee and
Mentor
-
Meeting dates and agenda
-
Resources that can be offered
to the Mentee
-
People to whom you can refer
or introduce the mentee
-
Participation in upcoming
events
-
Assign mentors and mentee
pairs, using data on application forms.
-
Telephonic follow up to
mentors and mentees to discuss progress,
highlights issues and concerns and next
steps at least once per month.
-
Remain accessible to both
mentors and mentees to deal with questions
or problems.
-
Compile a progress report on
mentoring
program to the Chapter.
-
Document program results in
the education committee
(BACK TO TOP)
11.
Mentoring Tool for initial meeting:
What are your major goals?
What are the activities that
you will need to accomplish the goals?
How will you measure success?
What is the target start and
completion date?
(BACK TO TOP)
12.
Mentor and Mentee Database
Will be updated soon.
(BACK TO TOP)
13.
Feedback and session logs
Will be updated soon.
(BACK TO TOP)
14. Links
Bulletin Board
Newsflash
Links
Library
Events
Online Articles
Ask a mentor: *A form will be
added here*
Mentor Responsibilities
-
Have regular meetings with
you by phone or in person. “Regular” at a
minimum is once or twice a month, with some
e-mail support
-
Gradually develop the
relationship for a short duration as needed
-
Give feedback on your
proposed goals and development activities
and make additional suggestions for you to
consider
-
Assist in understanding or
learning a Project Management based skill or
process
(BACK TO TOP)
Can I prepare for PMP
certification through the Mentoring program?
The mentoring program is
focused at direction setting and helping an
individual to plan his career objectives.
PMI-CIC chapter conducts workshops and
seminars on PMP certification to aid in PMP
exam preparation.
Please see “What Mentoring is
and what it is not” .The training on a
particular tool is not included in the
Mentoring Program.
Please write to the Mentoring
co-ordinator at mentorcoor@pmi.org
What will be the frequency and
duration?
Based upon the development
plan, you can meet minimum once or twice a
month. You can also benefit from E-mentoring
through email or phone. The duration could be
3 months to 6 months. A minimum contact could
be 4 hours a month each session lasting for 2
hours.
Mentoring program does not
guarantee any job placement to the applicants.
The applicants are responsible for their own
job search once they have identified clear
goals for themselves.
Can I earn PDUs as a mentor or
mentee?
Yes, if you are a PMP you can
earn up to 15 PDUs per 3-year term as a mentor
or mentee through distance education. One hour
of mentoring is equated as one PDU. For more
details please contact the Mentoring Program
Manager.
(BACK TO TOP)
If
you would like to sign-up or have any questions, please
contact Mentoring
Program Coordinator. |
